Open Purchase Order Header by Document Inquiry (OPHD)

Open Purchase Order Header by Document Inquiry (OPHD)

Open Purchase Order Header by Document Inquiry (OPHD) used to view purchase order header information by document ID when the vendor is not known.


Transaction ID	Key field. You can enter the transaction code and unique number that identifies the document. Valid values for the transaction code are PC (Centralized Purchase Order), PD (Decentralized Purchase Order), PG (Price Agreement), or SC (Service Contract).
Vendor	Key field. Displays the vendor that received the order.
Contact	The personal contact for the vendor is displayed.
Phone	The phone number of the person to receive the order is displayed.
PO Date	The date given on the purchase order document is displayed.
Address Indicator	The address indicator is displayed if it was entered as the eleventh character of Vendor on Vendor (VEN2) when the order was created.
Buyer	The buyer responsible for this order is displayed.
Resp Person	The person to whom you want questions addressed about the order is displayed.
System Created	This field indicates which integrated system of MARS the document originated from. A P indicates that the document was created in Procurement Desktop (PD). A C indicates that the document was created in Procurement Desktop for Procurement Card (ProCard) purchases. If the document is created in MARS ADVANTAGE this field will be left blank.
Resp Agency	The agency requesting the order is displayed.
Resp Organization	The organization for which these goods are ordered is displayed.
Org Name	The short name of the organization that ordered these goods is displayed.
Comments	Any comments entered on the order document are displayed.
Budget FY	The budget fiscal year in which the funds are encumbered is displayed.
Offset Reserve Account	The balance sheet account used for reserves for encumbrances is displayed. The code used is listed in System Special Accounts (SPEC).
Last Print Date	The last date that this order was printed is displayed.
Modification Number	The number of the modification document processed against the purchase order is displayed.
Mod Date	The last date that this document was modified is displayed.

Delivery Details View


Receiving Party	The name of the person who receives the delivery is displayed.
Delivery Date	The anticipated delivery date is displayed.
Warehouse	The warehouse where the goods are shipped is displayed.
Ship/Bill to	The receiving and billing locations for the goods are displayed.
Building/Room	The building and room location where you want the goods delivered upon receipt was displayed.
Receipt Indicator	If Y is displayed, the goods are already received. A Receiver (RC) document is automatically generated by the system.
FOB Point	The Free on Board (FOB) point for the goods is displayed.

Controls View


Blanket Number	The blanket agreement between the entity and vendor that governs terms of this order is displayed.
Terms	The discount type associated with this purchase order is displayed.
PO Hold	Displays Y if this order has been placed on hold and will not be picked up by the print program.
Order Type	A one-character value used to identify the type of order is displayed. Order types are user-defined and vary from site to site. If S is displayed, see Special Instructions (SPIS) for special instructions about this order.
Confirmed Order	If Yes [Y] is displayed, the vendor has received prior notification of this order. Otherwise, No [N] or Unknown [blank] is displayed to indicate that the vendor has not received prior notification of this order.
Note Pad Text	One of the following selections is displayed: Note Pad Text Exists [Y] There is text associated with this document on Note Pad Text (NOTE). Order is Canceled [X] The order is canceled. No Text [blank] There is no text associated with this order on Note Pad Text (NOTE).
Outstanding Approvals	The number of approvals that need to be applied to the commodity lines before the order is fully approved and available on EPS Purchase Order Print (PCHD) is displayed.
Linking	The linking option specified or defaulted on the purchase order document is displayed. If Y is displayed, linking between commodity and accounting lines is in effect.
Three-Way Match	This indicator shows whether Receiver (RC) and Vendor Invoice (VI) documents in the three-way-match process are required. Entries displayed in this field are interpreted as follows: PO, Receiver, and Vendor Invoice [A] PO and Receiver [R] PO and Vendor Invoice [V] No Three-Way Match [N] See the Extended Purchasing User's Guide for more information.

Cost Details View


Tax Code	The tax code used to compute the document's tax amounts is displayed. See Tax Code (TAXT) for this code and corresponding rate.
Total Quantity	The current total quantity for this document is displayed; this quantity equals the sum of all commodity line quantities.
Freight Indicator	The current value of the freight indicator representing the freight method used is displayed.
Freight Amount	The total amount of freight charge for this document is displayed. This amount equals the sum of all corresponding commodity line freight amounts.
Discount Code	The purchase order discount code applied to this purchase order is displayed.
Discount Amount	The total discount amount for the sum of all commodity lines is displayed.

Amounts View


Total Order Amount	The total amount of all the commodity lines on the order is displayed.
Received Amount	The dollar amount of all goods received against this order is displayed.
Invoiced Amount	The total amount of all vendor invoice documents entered against this order is displayed.
Outstanding Amount	The amount still open for this purchase order is displayed.
Expended Amount	The total amount paid to date on this order is displayed.
Closed Amount	The total amount closed against this order by a voucher or vouchers is displayed.
PO Closed Date	The date when all accounting lines were closed on this order is displayed.