Mars Current Reports Listings
6/6/2007
This document provides a current listing of reports offered through the MARS Management Reporting Database (MRDB) and
Document Direct.
 
Training for accessing these reports using Seagate and Document Direct is available through the Finance Customer
Resource Center Training Branch @ http://www.state.ky.us/agencies/adm/mars/marstraining.htm.
 
To register for training, contact your agency’s Training Team Lead.  A list of training leads is provided in the MARS &
Administrative Services Agency Contacts document posted @ http://www.state.ky.us/agencies/adm/mars/contacts.doc.
For assistance, contact the Finance Customer Resource Center by e-mail @ Finance.CRCGroup@mail.state.ky.us or phone
(502-564-9641 or toll-free 877-973-HELP).
 
MRDB Seagate Financial Reports
 
The following reports are currently available through Seagate Info Desktop as part of the MARS Management Reporting Database
(MRDB). These reports are accessed through Seagate Info Desktop software.  Seagate software must be loaded on the users
desktop in order to access these reports.  Users will view data for those agencies they have access to as defined by the security
profile established within ADVANTAGE.  
 
These  reports are consistent with the old STARS reports as far as report number, report title and layout.  The new
reports, however, incorporate MARS accounting elements.
 
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Mars Current Reports Listings
CINGULAR REPORTS
\\KYMARSSA2\
\PROD SW MONTHLY\
Reports Located on  Server/Directory:
Reports from Cingular System
0100 CINGULAR PHONE SUMMARY
0110 CINGULAR DETAILED PHONE CALLS
0111 CINGULAR MONTHLY CHARGES
0112 CINGULAR DETAILED LONG DISTANCE
0113 CINGULAR DETAILED ROAMING CALLS
0114 DETAILED CINGULAR PHONE BILL
0115 CINGULAR DETAILED CREDITS
DAILY ALLOTMENT REPORTS
\\KYMARSSA2\
\PROD SW DAILY\
Reports Located on  Server/Directory:
1100 ALLOTMENT FILE LISTING
1101 DAILY ALLOTMENT FILE LISTING STU
1102 ANNUAL ALLOTMENT BALANCE
1120 DAILY APPROPRIATION FILE LISTING
1540 ALLOTMENT DETAIL C1
1
“CP” indicates that the report contains 02 fund information for Capital Projects only.
1 “P” indicates that this is a “PARM” report.  Reports that contain the extension _PARM are monthly reports where
the  
     user has the ability to designate parameters for the fiscal month and fiscal year for which the report is to be run .
2 “CP” indicates that the report contains 02 fund information for Capital Projects only. 
3 “YE” indicates that the report is design to address year end transaction data. 

 
Mars Current Reports Listings
DAILY ALLOTMENT REPORTS
\\KYMARSSA2\
\PROD SW DAILY\
Reports Located on  Server/Directory:
Fund 0200 Capital Project Reports ONLY
1100CP ALLOTMENT FILE LISTING
1102CP ANNUAL ALLOTMENT BALANCE
1540CP ALLOTMENT DETAIL
DAILY CASH REPORTS
\\KYMARSSA2\
\PROD SW DAILY\
Reports Located on  Server/Directory:
1110 CASH CONTROL
1550 CASH DETAIL
DAILY CASH REPORTS
\\KYMARSSA2\
\PROD SW DAILY\
Reports Located on  Server/Directory:
Fund 0200 Capital Project Reports ONLY
1110CP CASH CONTROL
1550CP CASH DETAIL
DAILY REVENUE REPORTS
\\KYMARSSA2\
\PROD SW DAILY\
Reports Located on  Server/Directory:
1050 REVENUE SUMMARY
1051 REVENUE DETAIL
MONTHLY 1099 REPORTS
\\KYMARSSA2\
\PROD SW MONTHLY\
Reports Located on  Server/Directory:
3190 AGENCY 10099 REPO
3190-P AGENCY 1099 REPORT PREVIEW
3191 STATEWIDE 1099 REPO
MONTHLY ALLOTMENT REPORTS
\\KYMARSSA2\
\PROD SW MONTHLY\
Reports Located on  Server/Directory:
Reports that contain the extension _PARM are monthly reports
2100 MONTHLY ALLOT SUMMARY PARM
P
2260 EXPENDITURE ANALYSIS BY FUND ALLOTMEN
2260 EXPENDITURE ANALYSIS BY FUND ALLOTMENT PARM
2260 EXPENDITURE ANALYSIS BY FUND ALLOTMENT PARM YTD
2262 EXPENDITURE ANALYSIS BY ALLOTMEN
2262 EXPENDITURE ANALYSIS BY ALLOTMENT PARM
P
2262 EXPENDITURE ANALYSIS BY ALLOTMENT PARM YTD
P
2540 MONTHLY ALLOT DETAIL PARM
P
2
“CP” indicates that the report contains 02 fund information for Capital Projects only.
1 “P” indicates that this is a “PARM” report.  Reports that contain the extension _PARM are monthly reports where
the  
     user has the ability to designate parameters for the fiscal month and fiscal year for which the report is to be run .
2 “CP” indicates that the report contains 02 fund information for Capital Projects only. 
3 “YE” indicates that the report is design to address year end transaction data. 

 
Mars Current Reports Listings
MONTHLY ALLOTMENT REPORTS
\\KYMARSSA2\
\PROD SW MONTHLY\
Reports Located on  Server/Directory:
Fund 0200 Capital Project Reports ONLY
Reports that contain the extension _PARM are monthly reports
2100CP MONTHLY ALLOTMENT BALANCE PARM
P
2540CP MONTHLY ALLOTMENT DETAIL PARM
MONTHLY CASH REPORTS
\\KYMARSSA2\
\PROD SW MONTHLY\
Reports Located on  Server/Directory:
Reports that contain the extension _PARM are monthly reports
2110 MONTHLY CASH SUMMARY PARM
P
2550 MONTHLY CASH DETAIL PARM
MONTHLY CASH REPORTS
\\KYMARSSA2\
\PROD SW MONTHLY\
Reports Located on  Server/Directory:
Fund 0200 Capital Project Reports ONLY
Reports that contain the extension _PARM are monthly reports
2110CP MONTHLY CASH BALANCE PARM
P
2550CP MONTHLY CASH DETAIL PARM
P
MONTHLY CHECKWRITER PAYMENT R
\\KYMARSSA2\
\PROD SW MONTHLY\
Reports Located on  Server/Directory:
2600 CHECKWRITER PAYMENT CHECK REGISTE
MONTHLY ENCUMBRANCE REPORTS
\\KYMARSSA2\
\PROD SW MONTHLY\
Reports Located on  Server/Directory:
2302 OUTSTANDING ENCUMBRANCES
2303 OUTSTANDING PRE ENCUMBRANCES
MONTHLY EXPENDITURE REPORTS
\\KYMARSSA2\
\PROD SW MONTHLY\
Reports Located on  Server/Directory:
2210 EXPENDITURE ANALYSIS BY FUND PBU OBJ
2210 MONTHLY EXPD FD PBU OBJ PARM
2210 MONTHLY EXPD FD PBU OBJ PARM YTD
2220 EXPENDITURE ANALYSIS BY AGY PBU OBJ
2220 MONTHLY EXPD AGY PBU OBJ PARM
2220 MONTHLY EXPD AGY PBU OBJ PARM YTD
2230 EXPENDITURE ANALYSIS BY FUND ORG PARM
2230 EXPENDITURE ANALYSIS BY FUND ORG PARM YTD
2230 EXPENDITURE ANALYSIS FUND ORG
2240 EXPENDITURE ANALYSIS BY ORG
2240 EXPENDITURE ANALYSIS BY ORG PARM
P
2240 EXPENDITURE ANALYSIS BY ORG PARM YTD
P
2450-F MONTHLY EXPENDITURE BY FUND REPO
3
“CP” indicates that the report contains 02 fund information for Capital Projects only.
1 “P” indicates that this is a “PARM” report.  Reports that contain the extension _PARM are monthly reports where
the  
     user has the ability to designate parameters for the fiscal month and fiscal year for which the report is to be run .
2 “CP” indicates that the report contains 02 fund information for Capital Projects only. 
3 “YE” indicates that the report is design to address year end transaction data. 

 
Mars Current Reports Listings
MONTHLY FIXED ASSETS REPORTS
\\KYMARSSA2\
\PROD SW MONTHLY\
Reports Located on  Server/Directory:
5003 FIXED ASSETS BY AGENCY
5004 FIXED ASSETS DETAIL
MONTHLY MANAGEMENT BUDGET RE
\\KYMARSSA2\
\PROD SW MONTHLY\
Reports Located on  Server/Directory:
2380 COUNTY FEES BUDGET TO ACTUAL PARM
2440 MONTHLY MANAGEMENT BUDGET ANALYSIS BY AGENCY
2450 MONTHLY BUDGET TO ACTUAL REPO
2450C MONTHLY BUDGET TO ACTUAL BY CLASS REPO
2450P MONTHLY BUDGET TO ACTUAL BY PBU REPO
2450T MONTHLY BUDGET TO ACTUAL BY TYPE REPO
MONTHLY PROCARD REPORTS
\\KYMARSSA2\
\PROD SW MONTHLY\
Reports Located on  Server/Directory:
Reports that contain the extension _PARM are monthly reports
0001 PROCARD MONTHLY SETTLEMENT REPORT PARM
P
0002 PROCARD MONTHLY STATEMENT OF ACCOUNT PARM
P
0003 PROCARD MONTHLY TRANSACTION STATUS PARM
P
MONTHLY PROJECT REPORTS
\\KYMARSSA2\
\PROD SW MONTHLY\
Reports Located on  Server/Directory:
Reports that contain the extension _PARM are monthly reports
2030 MONTHLY PROJECT DETAIL PARM
P
2030 MONTHLY PROJECT DETAIL PARM SW
P
2031 MONTHLY PROJECT ITD PARM
2034 MONTHLY PROJECT FILE LISTING
MONTHLY REVENUE REPORTS
\\KYMARSSA2\
\PROD SW MONTHLY\
Reports Located on  Server/Directory:
2038 PROJECT REVENUE EXCEPTION REPO
2050 REVENUE DETAIL PARM
P
2051 REVENUE DETAIL PARM
P
2150 MONTHLY REVENUE SUMMARY BY AGY PARM
2151 MONTHLY REVENUE SUMMARY BY FUND AGY PARM
2152 MONTHLY REVENUE SUMMARY BY FUND AGY PBU PARM
MONTHLY REVENUE REPORTS
\\KYMARSSA2\
\PROD SW MONTHLY\
Reports Located on  Server/Directory:
Fund 0200 Capital Project Reports ONLY
2150CP MONTHLY REVENUE SUMMARY BY AGY PARM
2151CP MONTHLY REVENUE SUMMARY BY FUND AGY PARM
2152CP MONTHLY REVENUE SUMMARY BY FUND AGY PBU PARM
4
“CP” indicates that the report contains 02 fund information for Capital Projects only.
1 “P” indicates that this is a “PARM” report.  Reports that contain the extension _PARM are monthly reports where
the  
     user has the ability to designate parameters for the fiscal month and fiscal year for which the report is to be run .
2 “CP” indicates that the report contains 02 fund information for Capital Projects only. 
3 “YE” indicates that the report is design to address year end transaction data. 

 
Mars Current Reports Listings
MONTHLY TRAVEL REPORTS
\\KYMARSSA2\
\PROD SW MONTHLY\
Reports Located on  Server/Directory:
1111 MONTHLY TRAVEL SUMMARY BY CAB/AGENCY
1111 TRAVEL SUMMARY BY CAB/AGENCY 2003
MONTHLY VENDOR REPORTS
\\KYMARSSA2\
\PROD SW MONTHLY\
Reports Located on  Server/Directory:
Reports that contain the extension _PARM are monthly reports
2160 MONTHLY VENDOR REPORT PARM
P
2160 MONTHLY VENDOR REPORT YTD PARM
PCARD REPORTS
\\KYMARSSA2\
\PROD SW DAILY\
Reports Located on  Server/Directory:
VW PCARD ACTIVITY LOG
YEAR-END CASH REPORTS
\\KYMARSSA2\
\PROD SW MONTHLY\
Reports Located on  Server/Directory:
YE indicates that the report IS design TO address year END TRANSACTION data
2110YE MONTHLY CASH BALANCE YEAREND
2550YE MONTHLY CASH DETAIL YEAREND
YEAR-END CASH REPORTS
\\KYMARSSA2\
\PROD SW MONTHLY\
Reports Located on  Server/Directory:
Fund 0200 Capital Project Reports ONLY
YE indicates that the report IS design TO address year END TRANSACTION data
2110CPYE MONTHLY CASH BALANCE YEAREND
2550CPYE MONTHLY CASH DETAIL PARM
YEARLY MANAGEMENT BUDGET REPOR
\\KYMARSSA2\
\PROD SW MONTHLY\
Reports Located on  Server/Directory:
2440 YTD MANAGEMENT BUDGET ANALYSIS BY AGENCY PARM
2453 YTD MANAGEMENT BUDGET ANALYSIS BY PBU PARM
5
“CP” indicates that the report contains 02 fund information for Capital Projects only.
1 “P” indicates that this is a “PARM” report.  Reports that contain the extension _PARM are monthly reports where
the  
     user has the ability to designate parameters for the fiscal month and fiscal year for which the report is to be run .
2 “CP” indicates that the report contains 02 fund information for Capital Projects only. 
3 “YE” indicates that the report is design to address year end transaction data. 

 
Mars Current Reports Listings
\\KYMARSSA2\
\PROD SW DAILY\
Reports Located on  Server/Directory:
ADV OPEN CHECK HEADE
CHFS CONTRACT REPORT JOAN
MARS CURRENT SEAGATE REPORTS LISTINGS
MONTHLY EPAY ACH DEPOSI
MONTHLY LINK2GOV DEPOSITS
MONTHLY LINK2GOV INVOICE REOCON
MRDB PD X TABLES USERS
PD CONTRACT USAGE REPORT SUMMARY BY FUNDING
PD PROCARD HOLDERS REPORT V2
PD X INVOICE ENERGY
PERSONNEL MASTER POSTION LISTING
PERSONNEL MASTER POSTION LISTING ARCHIVE
6
“CP” indicates that the report contains 02 fund information for Capital Projects only.
1 “P” indicates that this is a “PARM” report.  Reports that contain the extension _PARM are monthly reports where
the  
     user has the ability to designate parameters for the fiscal month and fiscal year for which the report is to be run .
2 “CP” indicates that the report contains 02 fund information for Capital Projects only. 
3 “YE” indicates that the report is design to address year end transaction data. 

 
Mars Current Reports Listings
Document Direct Reports1 
 
A number of reports detailing accounting transactions are currently available through Document Direct.  Access to certain
reports may be limited to the specific agency that the data in the report covers.  In some instances, agencies may be able to
view only their agency-specific data within a subsection of a larger, statewide report.  If you have questions regarding your
access to any of the reports in Document Direct, contact your fiscal officer, who will work with your agency’s accountant in
the Division of Statewide Accounting Services to help you retrieve the report you need.
 
 
DISBURSEMENT REPORTS 
 
Cycle Form Name Report Name
D FMPA652A OUTSTANDING PAYMENT VOUCHERS
D FMPCKCSB PAYMENTS SKIPPED DUE TO INSUFFICIENT CASH
D FMPTCKCB TRAVEL PAYMENTS SKIPPED DUE TO INSUFFICIENT CASH
D FMPVOFTA VENDOR OFFSET FUNDS TRANSFER REPORT
D FMPVOFTB VENDOR OFFSET DETAIL INTERCEPT REPORT
D FMPVOP1B INTERCEPT EXCEPTION REPORT FOR PAYMENTS                    
D FMPVOP2B INTERCEPTED EXCEPTION REPORT FOR TRAVEL PAYMENTS
D FMP655AB SCHEDULED PAYMENT TURNAROUND REPORT (BEFORE)
D FMP655BB SCHEDULED PAYMENT TURNAROUND REPORT (AFTER)
D FMP656AB UNSCHEDULED PAYMENT TURNAROUND REPORT (BEFORE)
D FMP656BB UNSCHEDULED PAYMENT TURNAROUND REPORT (AFTER)
 
DOCUMENT LISTING MAINTENANCE REPORTS
 
Cycle Form Name Report Name
M FMPI501A PENDING TRANSACTIONS IN SUSPENSE FILE IN EXCESS OF 30
 
 
 
 
 
ENCUMBRANCE AND EXPENDITURE REPORTS 
 
Cycle Form Name Report Name
D FMPAR11A INVOICES
D FMPAR11B INVOICE REGISTER AND ERROR REPORT
D FMPAR13A CUSTOMER STATEMENTS
D FMPAR13B STATEMENT REGISTER AND ERROR REPORT
D FMPARWOA SCHEDULED WRITE OFF REPORT
M FMPA400A DETAIL LISTING OF ENCUMBRANCES VS. EXPENDITURES BY ACCOUNTING DISTRIBUTION
M FMPA612A STATEMENT OF BUDGET ACTIVITY AND ACCOUNT BALANCES
D FMPA642A OUTSTANDING PURCHASE ORDERS
M FMPA706A PLAN VS. ACTUAL SUMMARY BY OBJECT/REPORTING CATEGORY
M FMPA707A PLAN VS. ACTUAL SUMMARY BY OBJECT/JOB NUMBER
M FMPA708A AVAILABLE FUNDS SUMMARY BY PROJECT
M FMP103AA DETAIL LISTING OF OBLIGATION VS. BUDGET AT PBU LEVEL
M FMP103BA DETAIL LISTING OF OBLIGATION VS. BUDGET AT ALLOTMENT
M FMP103CA DETAIL LISTING OF OBLIGATION VS. BUDGET AT APPROPRIATION
M FMP104AA DETAIL LISTING OF OBLIGATIONS VS EXP BUDGET AT PBU (BY ORG)
M FMP104BA DETAIL LISTING OF OBLIGATIONS VS EXP BUDGET AT AL (BY ORG)
7
“CP” indicates that the report contains 02 fund information for Capital Projects only.
1 “P” indicates that this is a “PARM” report.  Reports that contain the extension _PARM are monthly reports where
the  
     user has the ability to designate parameters for the fiscal month and fiscal year for which the report is to be run .
2 “CP” indicates that the report contains 02 fund information for Capital Projects only. 
3 “YE” indicates that the report is design to address year end transaction data. 

 
Mars Current Reports Listings
M FMP104BA DETAIL LISTING OF OBLIGATIONS VS EXP BUDGET AT AL (BY ORG)
M FMP104CA DETAIL LISTING OF OBLIGATIONS VS EXP BUDGET AT AP (BY ORG)
M FMP104DA DETAIL LIST OBLIGATIONS VS EXP BUDGET AT CSH CTRL LEVEL
 
FIXED ASSET REPORTS
 
Cycle Form Name Report Name
D FMPFDGNA FIXED ASSET DISPOSITION COMING TO SURPLUS PROPERTY
D FMPIN40A INVENTORY MANAGEMENT REPORT
D FMPIN45A INVENTORY AGENCY-ORGANIZATION INV MGMT REPORT (CONSOLIDATED)
D FMPIN51A INVENTORY CONTROL SUBSYSTEM STOCK MOVEMENT REPORT
OR FMPIN70A PHYSICAL INVENTORY DISCREPANCY REPORT
D FMPIN90A INVENTORY AGENCY-ORGANIZATION REPLENISHMENT REVIEW REPORT
D FMPX002A FIXED ASSET TRANSACTION DETAIL
 
PROJECTS AND GRANTS REPORTS
 
Cycle Form Name Report Name 
M FMPA711A TRANSACTION DETAIL BY JOB NUMBER
W FMPFINLA FWHA BILLING DETAIL REPORT
W FMPFINLB FEDERAL BILLING REPORT (NON-FHWA)
W FMPFINLC THIRD PARTY BILLING REPORT
M FMPGF01A PROJECT/GRANT EXPENDITURE SUMMARY REPORT 
OR FMPGF02A PROJECTS/GRANTS TRANSACTION DETAIL ACCOUNTING REPORT
D FMPG110A PROJECT/GRANT REVENUE DETAIL
D FMPG111A PROJECT/GRANT EXPENDITURE DETAIL
M FMPJ001A JOB BILLING REPORT
D FMPMEMOA REPORT OF DEPLETED FUNDING SOURCES
D FMPMEMOB REPORT OF FHWA UNBILLED COSTS, PREP
D FMPMEMOC REPORT OF NON-FHWA UNBILLED COSTS
D FMPMEMOD FHWA BILLING TURNAROUND REPORT
D FMPMEMOE REPORT OF SUSPENDED CE COSTS
D FMPMEMOF FHWA BILLING SUMMARY REPORT
D FMPMEMOG FEDERAL BILLING REPORT (NON-FHWA)
D FMPMEMOH THIRD PARTY BILLING REPORT
D FMPMEMOI FUND TRANSFER REPORT
D FMPMEMOJ FHWA BILLING DETAIL REPORT
D FMPMEMOK PROJECT BILLING SETUP ASSURANCE REPORT
D FMPMEMOL REPORT OF SUSPENSE TRANSFERS BILLING
OR FMPPBBTA COST ALLOCATION AUTOMATED BUILD REPORT
D FMPPBDFA POOL/BASE DEFINITION REPORT
W FMPPBDGA PROJECT BILLING DRAWDOWN GENERATION PROCESS
W/M FMPPBDGC DRAWDOWN INFORMATION BY SUBRECIPIENT
W/M FMPPBDGD DRAWDOWN BY PROGRAM BUDGET UNIT
W FMPPBDQA SUMMARY OF DRAWDOWN GROUP
W FMPPBRQA DRAWDOWN REDUCTIONS APPLIED
D FMPP170A PAPR EXCEPTION REPORT FOR OPEN SUBPROJECTS
W FMPREVWA REPORT OF DEPLETED FUNDING SOURCES
W FMPREVWB FHWA BILLING TURNAROUND REPORT
W FMPREVWC REPORT OF SUSPENDED CE COSTS
W FMPREVWD FHWA BILLING SUMMARY REPORT
W FMPREVWE FEDERAL BILLING REPORT (NON-FHWA)
W FMPREVWG FUND TRANSFER REPORT
8
“CP” indicates that the report contains 02 fund information for Capital Projects only.
1 “P” indicates that this is a “PARM” report.  Reports that contain the extension _PARM are monthly reports where
the  
     user has the ability to designate parameters for the fiscal month and fiscal year for which the report is to be run .
2 “CP” indicates that the report contains 02 fund information for Capital Projects only. 
3 “YE” indicates that the report is design to address year end transaction data. 

 
Mars Current Reports Listings
W FMPREVWG FUND TRANSFER REPORT
W FMPREVWH FHWA BILLING DETAIL REPORT
W FMPREVWI PROJECT BILLING SETUP ASSURANCE PROGRAM
W FMPREVWJ REPORT OF FHWA UNBILLED COSTS, PREP
W FMPREVWK REPORT OF NON-FHWA UNBILLED COSTS
W FMPREVWL REPORT OF SUSPENSE TRANSFERS BILLING
 
 
REVENUE REPORTS 
 
Cycle Form Name Report Name 
D FMPAR38A OPEN RECEIVABLE TABLE - VS - REVENUE LEDGER EXCEPTION REPORT
M FMPA203A DETAIL LISTING OF REVENUES (VS. BUDGET)
M FMPA271A REVENUE SOURCE SUMMARY OF REVENUES RECOGNIZED VS. BUDGETS
OR FMPAR30A REVENUE SOURCE SUMMARY REPORT
OR FMPAR31A PAST DUE RECEIVABLE DETAIL REPORT
OR FMPAR32A SUMMARY AGING REPORT BY CUSTOMER
OR FMPAR34A CUSTOMER CREDIT BALANCE REPORT
 
SUMMARY REPORTS
Cycle Form Name Report Name 
M FMPF220A COMBINED STATEMENT OF REV, EXPEND,& CHANGES FB-GEN SPEC CAP
M FMPF230A COMBINED STATEMENT OF REV, EXPEND,& CHANGES FB-PROP
 
1 “D” refers to Daily Reports; “M” refers to Monthly Reports; “W” refers to Weekly Reports; “OR” refers to reports which are
available On Request”.  To request a report, contact your agency’s fiscal officer who will work with his/her designated accountant
in the Division of Statewide Accounting Services.
 
 
9
“CP” indicates that the report contains 02 fund information for Capital Projects only.
1 “P” indicates that this is a “PARM” report.  Reports that contain the extension _PARM are monthly reports where
the  
     user has the ability to designate parameters for the fiscal month and fiscal year for which the report is to be run .
2 “CP” indicates that the report contains 02 fund information for Capital Projects only. 
3 “YE” indicates that the report is design to address year end transaction data.